Document scanning – safeguard your confidential data

New technologies are fundamentally changing the way we live our lives both at home and in the office. One of these key advances is document scanning which brings new meaning to confidential document storage and data protection.

Document scanning safeguards your people and their confidential details like never before.

“People at high-trust companies experience 74% less stress”
– Harvard Business Review

Document scanning process

Each stage of the process is handled with care and attention and you’ll find that we go above and beyond all expectations.
Call us on 0117 3250 830 or email [email protected] us for further details.
ON-SITE VISIT FOR SCANNING

ON-SITE
VISIT

SCANNING ESTIMATE & PROPOSAL

ESTIMATE & PROPOSAL

DOCUMENT PREPARATION FOR SCANNING

DOCUMENT PREPARATION

DOCUMENT SCANNING

DOCUMENT SCANNING

ORIGINAL DOCUMENT DESTRUCTION

ORIGINAL DOCUMENT DESTRUCTION*

SCANNED DOCUMENT DELIVERY

SCANNED DOCUMENT DELIVERY

DATABASE DESIGN, CREATION & BUILD FOR SCANNED DOCUMENTS

DATABASE DESIGN, CREATION & BUILD

QUALITY CONTROL & PHASED SIGN-OFF OF SCANNED DOCUMENTS

QUALITY CONTROL & PHASED SIGN-OFF

*The Secure destruction of the original documents is carried out within 30 days and only after written consent from the client. Supplied with a Certificate of Destruction offering GDPR compliance and peace of mind.

What is the process?

Each stage of the process is handled with care and attention and you’ll find that we go above and beyond all expectations.
Call us on 0117 3250 830 or email [email protected] us for further details.
ON-SITE VISIT FOR SCANNING

ON-SITE VISIT

SCANNING ESTIMATE & PROPOSAL

ESTIMATE & PROPOSAL

DOCUMENT PREPARATION FOR SCANNING

DOCUMENT PREPARATION

DOCUMENT SCANNING

DOCUMENT SCANNING

QUALITY CONTROL & PHASED SIGN-OFF OF SCANNED DOCUMENTS

QUALITY CONTROL
& PHASED SIGN-OFF

DATABASE DESIGN, CREATION & BUILD FOR SCANNED DOCUMENTS

DATABASE DESIGN, CREATION & BUILD

SCANNED DOCUMENT DELIVERY

SCANNED DOCUMENT DELIVERY

ORIGINAL DOCUMENT DESTRUCTION

ORIGINAL DOCUMENT DESTRUCTION*

*The Secure destruction of the original documents is carried out within 30 days and only after written consent from the client. Supplied with a Certificate of Destruction offering GDPR compliance and peace of mind.

CSRB delivers a service which cannot be rivalled. We were so impressed with their care and attention to detail. We were kept up to date and we had ample opportunity to check the quality of the work produced. It may seem a simple process but in fact, it’s has fundamental consequences and needs to be GDPR compliant. It therefore needs to be conducted with the right and best practices in place

- Nikki Sullivan, Office Manager, Trigon Pensions
I never thought the scanning of so many of our documents would be so easy. I can truthfully say that the experience was thorough, seamless and stress-free

- Katherine Thorne, Operations Manager, The Training Societi

Confidential documents come in many shapes and sizes

We have state of the art, flexible document scanning solutions to cater to your specific scanning needs. All will be fully searchable with key words (OCR – optical character recognition) and delivered in a PDF or PDF-A (ISO accredited form) for archive purposes:

Document Scanning Service

Document Scanning Service

Document Scanning Service

Architectural Drawings

Architectural Drawings

Architectural Drawings

Legal Document Scanning

Legal Document Scanning

Legal Document Scanning

Document Imaging

Document Imaging

Document Imaging

Archive Scanning

Archive Scanning

Archive Scanning

Patient Records Scanning

Patient Records Scanning

Patient Records Scanning

Large Format Scanning

Large Format Scanning

Large Format Scanning

Document Archiving

Document Archiving

Document Archiving

Book Scanning

Book Scanning

Book Scanning

Invoice Scanning

Invoice Scanning

Invoice Scanning

Bulk Scanning

Bulk Scanning

Bulk Scanning

Fiche/Film Scanning

Fiche/Film Scanning

Fiche/Film Scanning

Don’t see what you’re looking for? Don’t worry.

We can turn our hand to any types of document – architectural drawings, photos, microfiche, x-rays, accounting records, historical documents and many more. Give us a call on 0117 3250 830 or email us with any specific questions or specifications.

At CSRB, we offer you outstanding data and document security, with coverage across the whole of the UK with significant benefits

  • Full Confidentiality
    Your confidential documents will be collected, prepared, scanned, indexed and encrypted by our DBS checked team and will be available on an encrypted hard drive or memory stick. We can trace the secure storage of your documents at any stage of the project.
  • Reduced Risk
    You will never need to worry about damage to or the loss of your confidential documents, in the event of accidental damage, fire or flooding. The risks associated with the storage of paper will be a thing of the past.
  • Space Efficiency
    Space is a tangible and costly asset whether you are storing on or off the premises. Scanning will ensure that you maximise your office space and get the most out of your fixed costs whether that be more space for new staff or just a better & more effective use of workspace for the well-being of all.
  • Loss & Backup
    There’s enough to worry about when owning or renting premises, don’t let loss via theft, which can have serious consequences, be one of them. Documents can be scanned, archived and backed up so that you have a watertight system in place that is fully searchable.
  • Fully Searchable Document Accessibility
    You’ll have your documents scanned and archived using descriptive metadata which means you can find documents easily using multiple search criteria. Easily accessible wherever you are resulting in more effective data & record retrieval & greater productivity. Let’s face it, time spent searching is time wasted.
  • Compliance
    The knowledge that you are actively GDPR and DPA (2018) compliant will bring collective peace of mind to you, your employees and your clients and signals that you are serious about what you do.

We believe that visiting your business premises and assessing the proposed project is critical to a successful outcome for you, the client.

Any questions? Call us on 0117 3250 830 or email us and we’ll do our very best to answer them.

“We like to get to know your business and how you work. Understanding your aims and objectives enables us to deliver the best possible service.”

– Chris Burn, Managing Director CSRB Ltd

Book a consultation on 0117 3250 830 or email [email protected]